If you have a team you’re trying to build using Google Workspace, it may seem a little complicated due to some upgrades and new apps. However, if you’re familiar with Google products, you can get acclimated pretty quickly.
The service is currently branded as Google Workspace after formerly being known as G Suite and Gmail for Your Domain. This Google-owned service offers collaboration tools, productivity software, and cloud storage all in one for your small or large organization.
Utilizing Google Workspace
Applications are available in Google Workspace to make it simple for you as well as your team to collaborate. If your team is new to Google products, consider Google workspace help to get everyone on the same page from the beginning. Additionally, Admin, Endpoint, Vault, as well as Work Insights are security and management solutions that you may employ.
What distinguishes Google Workspace from Google’s free apps?
The Workspace plans offer extra functionality not available in Google’s free apps, as you can see below. Additionally, you may set up personalized, secure email using the domain of your business with 99.9% uptime assured. You also have access to additional space, Microsoft Outlook integration, two-factor authentication, single sign-on (SSO), and business-level application capabilities. Support is available around-the-clock via phone or email.
Project administration is a crucial component of corporate strategy. Your workflow will halt and start before things go awry without the ability to manage a range of tasks, from the easy to the difficult. You have no justification for not integrating this tool into your daily routine given the variety of project management options accessible.
What if you’re already a part of the Google Workspace platform, though? Why would you wish to enlarge the list of websites any further? Although some services are ideal for organizing your tasks, if Google is your preferred tool, you could want to stick to using it exclusively.
How? There are no clear tools for that specific work under the Google Workspaces complimentary account, as you can see. How can you help? There are quite a few tools in Google Workspaces that might be simply gently modified to meet the demands of your project. You have everything you need, yet nothing more.
Calendar
The obvious choice is this. Use your Google Calendar widget to organize your project instead of your own calendar. Instead, make a calendar only for the project so it may exist independently of anything else.
You can easily observe what’s happening at every stage of the project by building a project-specific calendar that you can share with the whole project team. You can rapidly flip between month, week, and day views. In addition, everyone on the team can add and update events so long as they have their permissions turned on from the workplace console.
Drive by Google
This one is also rather evident. Make a folder in Drive for your project and circulate it with your colleagues. This folder can be shared so that certain team members can only view it, while others can change it.
Use caution when granting access privileges to avoid granting the incorrect individual the incorrect permissions.
Google Meetup and Chat
Consider setting up distinct Google Chat (https://huit.harvard.edu/gmail) rooms for the various teams involved in your project because you’ll need to have the ability to connect with them rapidly. You may designate areas for managers, editors, designers, and developers. You’ll also need to have video meetings from time to time, and Google offers Meet to help.
Collections on Google
Now we descend into the rabbit tunnel of less obvious choices. Collections is the first. Consider collections as a pinboard where you may post all of your project-related ideas. Add anything you like when an idea occurs to you, so that you don’t forget the project’s next great idea.
Ensure that your team has access to the project-related collection so they can follow the inspiration as it develops. This is a fantastic way to keep creativity at a high and assist all of your team members in feeling as though they are on the same project page, and also a contributor to the project spitballing.
Chrome Forms
Use Google Forms when you need to gather information from your squads, clients, customers, or stakeholders. You might design forms that people may fill out to get progress information, add items to wish lists for your project, and more.
The forms are very easy to build and use, and there are also several different templates, so you don’t even need to start from scratch. Click here to learn more about templates and creating from them. There is no limit to the number of forms you can create and send out, so long as they’re filed appropriately you could basically have a form for building your project collection board ideas on every project.
Additional possibilities
These are the simple steps you can take to turn Google Workspaces into a workable project management tool. If you still need more, you can always install some real project management tools from the Google Workspace Marketplace.
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