Here’s How CMMS Can Be Implemented In Management Of Healthcare and Biomedical Equipment

The healthcare industry is riddled with medical challenges since after the start of the COVID-19 pandemic. Delay in surgical procedures, mismanagement of patient records.


The healthcare industry is riddled with medical challenges since after the start of the COVID-19 pandemic. Delay in surgical procedures, mismanagement of patient records, and not giving the right treatment to patients on time can end up costing hospitals billions of dollars, including lives.

Hospital living spaces have to be managed effectively and not taking care of the infrastructure and staff’s wellbeing through Computerized Maintenance Management Systems (CMMS) can end up costing time and money.

Medical institutions are expected to meet the highest state and legal regulatory standards in order to do their treatments. From the rising costs of medical equipment, fierce competition in the industry, and not enough talent pools to accommodate hospital’s needs, CMMS solutions are being used to streamline maintenance and management operations.

CMMS solutions for hospitals are useful in collecting and maintaining medical data, giving healthcare providers less stress when it comes to performing regular audits.  The software in these systems provides enough storage space for storing medical records and information about biomedical equipment. Hospital managers have complete access to the inventory, status of items, and have options for granting role-based access on networks to staff members.

CMMS benefits

Besides these, there are numerous more benefits. Here is why healthcare facilities enjoy advantages when implementing CMMS solutions for managing their maintenance, risk assessments, and biomedical equipment – along with how to go about implementing them.

Prevent Accidents Beforehand

Risk assessments are a regular part of hospital environments. Being aware of when medical equipment is prone to breakdowns, potential risks in healthcare projects, and conducting safety inspections all play a role in ensuring the safety and good treatment of patients. CMMS platforms provide doctors valuable information early on so that they don’t run into unexpected incidents or sudden pitfalls.

Better Management of Resources

Hospital management is expensive and it costs a lot to replace biomedical and healthcare equipment. CMMS solutions help in regular inspections and make sure that existing equipment is operating smoothly and not faulty.  Asset management features included with these suits reduce the cost of maintenance and assist institutions in optimizing the workflow of their healthcare facilities. Through planned and preventive maintenance, hospitals are able to extend the lifespan of their existing equipment and drastically save on costs, thus providing better treatment options to patients.

Enhanced Patient Healthcare

The health of your patients in the hospital is your number one priority. Failing to give out the necessary treatment or not acting in time could spell disaster. CMMS solutions improve the quality of healthcare by providing all the necessary information required by the medical ward.

CMMS solutions help with emergency evacuations in times of accidents and prevent sudden medical equipment breakdowns. A piece of equipment failing in the middle of a procedure poses a serious hazard to life and CMMS solutions are a way to prevent such cases.

Improved Inventory Management

Hospitals are constantly bringing in new medical supplies, prescription orders, and other biomedical equipment. Sometimes extra orders are made due to emergency procedures and it can get difficult to keep track of all of them. CMMS platforms assist with inventory management by tracking all equipment and medical supplies.

Hospital staff knows what is going where exactly and receive automatic updates. If the hospital’s inventory levels drop and orders have to be placed, the system notifies them. Manually tracking inventory is hard but a CMMS software takes away that burden completely through efficient inventory management and automation. These systems also make sure that medical equipment meets the required legal and compliance requirements before it is purchased.

If you’re wondering ‘what is corrective maintenance,’ – it’s basically preventive maintenance. A CMMS system manages that by identifying faulty equipment in a healthcare institution and assigning maintenance tasks to appropriate staff members at the hospital.

Factors To Be Considered Before Implementing CMMS Solutions

The best mobile CMMS solutions for hospitals won’t do any good if the fundamentals of running a healthcare facility aren’t covered. Before investing in a new CMMS, consider the following:

  • How does the hospital run its operations?
  • What is the size of the clinic and what is the parts-inventory control process?
  • How many patients are admitted regularly and do biomedical equipment vendors support CMMS integrations?
  • What is the hospital’s budget like?

Answering these basic questions assists healthcare managers in planning out and implementing effective CMMS solutions in medical institutions.

Work Order Management

How a hospital handles its work orders and how many come in on a regular basis are important. Most work orders may arrive through phone calls while the rest may reach through electronic means. CMMS systems are used to schedule and manage these work orders. The type of CMMS solution that you decide to opt for will depend on the number of work orders received every month and the modes they come through.

Go Mobile

Mobile CMMS software for healthcare should be considered when implementing new CMMS solutions. This is because most healthcare staff spend a majority of their time on smartphones and electronic devices. Mobile CMMS platforms make it easier to streamline communications between staff members and let them be more efficient since they don’t always have to be in front of a computer to access patient records.

Biomedical equipment can get moved from one location to the next and mobile CMMS platforms immediately send alerts on their devices. The biggest advantage is that mobile CMMS is meant to be used and viewed on the go, thus adding an extra layer of efficiency to existing CMMS solutions at the hospital.


The right CMMS solutions can improve a hospital’s productivity and overall efficiency. Better treatment facilities translate to improved patient outcomes in operational procedures. There is no doubt that CMMS solutions reduce a lot of burden from staff members by automating various manual processes in hospitals.

There’s no need to manually enter data and staff can spend more time providing patients with high-quality hospital services. Another major benefit is that hospitals get to spend less time on planning inspections and managing patient records. Data and reports are made available to their fingertips and personnel are able to answer any queries made during healthcare inspections instantly.

Additionally, hospital staff members don’t have to worry about delays, downtimes, or interruptions during medical procedures due to failing biomedical equipment. These alone, combined with the remaining benefits, are enough to prove that CMMS solutions are invaluable and must be implemented.

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